Intrastat Declaration

The Intrastat declaration provides information about the value and quantity of goods physically coming into Romania from the EU member states and about the value and quantity of goods physically going from Romania to the EU member states.

Generate Intrastat Declaration

  1. Open Intrastat Journal Templates by searching for it in the Tell me icon;
  2. Click on the submenu More options -> Related -> Template -> Batches and define the Intrastat Journal batches for each reporting month.
  3. Open Intrastat Journals by searching for it in the Tell me icon and select the batch for your reporting month.
  4. To retrieve the ledger entries for the reporting period from the database, in Intrastat Journals click on the Process button, and then click on Suggest Lines (Arggo).
  5. You can check and edit the information retrieved in the Intrastat Journals, especially Statistical Value, which is defined by the formula: Statistical Value = Amount + Indirect Cost.
  6. To validate the information retrieved in the Intrastat Journals, click Process -> Checklist Report, and on the Intrastat Setup page, you can select the information that must be checked.
  7. You can print the Intrastat Journal by clicking on Report -> Print Intrastat Journal.
  8. The Intrastat report can be exported to an XML file and submitted to the authorities. To export the XML file click Process -> Export to XML (Arggo).
Note

The code versions for the XML file have to be filled in and represent constants that are defined by the authorities.

Important

All entries regarding transactions from/to EU member states must be retrieved in Intrastat Journals and the XML file must be generated without errors, according to the retrieved data.

The following movements of goods have to appear in the Intrastat Journals:

  • intra-community supplies (ICS);
  • transfers (deemed intra-community supplies);
  • triangulations (supply as part of a triangulation scheme);
  • intra-community acquisitions (ICA);
  • transfers (deemed intra-community acquisitions);
  • triangulations (acquisition as part of a triangulation scheme)
Note

The movement of goods (acquisitions, supplies) is included in Intrastat only if the goods physically move between Romania and other EU countries. The departure or the arrival point has to be in Romania.

Field in the Intrastat Journals

  • Tariff No. – comes from the Item Card, the Costs & Posting tab;
    Note

    On the order line it will appear the default Tariff No. from the Item card, but the user must have the possibility to change it if it is the case.

  • Net Weight (must be kg) – comes from the Item Card, the Inventory tab;
    Note

    On the order line it will appear the default net weight from the item card, but the user must have the possibility to change it if it is the case.

  • Transaction Type – comes from the Sale/Purchase Order, Credit Memos, the Foreign Trade tab; can also be set up on the vendor/customer card on the Foreign Trade tab.
  • Transportation Method – comes from the Sale/Purchase Order, Credit Memos, the Foreign Trade tab;
    Note

    Because a Customer/Vendor may have, by default, a certain Transaction Type and Transportation Method, these fields have been added to the Customer/Vendor card.

  • Delivery Terms/Shipment Method Code - comes from the Sale/Purchase Order, Credit Memos, the Receiving tab;
  • Country of destination/origin/expedition
    • For shipments, it has to be declared only the country of destination code.
    • For receipts, it has to be declared the country of expedition code and country of origin code.

    [!NOTE] On the order line it will appear the default Country of Origin Code from the item card, but the user must have the possibility to change it if it is the case.

  • Invoiced Value – represents the invoiced value of the goods, VAT, and other taxes excluded.
  • Statistical Value – filled in if the fiscal (invoiced) value of all yearly movements of goods between Romania and EU is above a certain level (amount established yearly by the authorities).
    Note

    In the Intrastat Journals all item/fixed assets entries will be retrieved, line by line, so the user can fill in the statistical value. The report can then summarize the lines in the Intrastat Journals (entries with the same tariff number, partner countries, transaction type, delivery terms, and transportation method).