Create Payment Slips

You can create payments slips to manage vendor and customer payments. Before you create payment slips, you must set up payment classes. For more information, see Set Up Payment Classes.

The following procedure describes how to create payment slips for vendor payments, but the same steps also apply to creating payment slips for customer payments.

To create a payment slip for vendors

1. Choose the icon, enter Payment Slips, and then choose the relevant link.

2. Choose the New action.

3. On the Payment Slip page, choose a field to open the Payment Class List page.

4. Select a payment class, and then choose the OK button.

5. On the General FastTab, fill in the fields as described in the following table.

   Field	Description
   Currency Code	Specify the currency code to be used for the payment lines.
   Posting Date	Specify the posting date.
   Document Date	Specify the document date.
   Amount (LCY)	The total amount from the payment lines. This field is updated automatically when the net line amounts are changed.

6. On the Lines FastTab, fill in the fields as described in the following table.

   Field	Description
   Account Type	The account type to which the payment line is posted.
   Account No.	The unique identification number for the account to which the entry will be posted.

7. In the Bank Account Code field, select a bank name from the list, and then choose Advanced.

8. Optionally, for SEPA, on the Select – Vendor Account List page, and then choose the Edit action.

   Fill in the following fields if needed:

   • Country/Region Code. In the list, choose Advanced, and make sure that the SEPA Allowed check box is selected for the code that you select.
   • Swift Code
   • IBAN

   Choose the OK button to close the page.

9. Optionally, for SEPA, choose the Header RIB action. Select the Bank Country/Region Code field, and then choose Advanced. Make sure the SEPA Allowed check box is selected. Also make sure that the IBAN and SWIFT Code fields are filled in.

10. Choose the Suggest Vendor Payments action.

    Note

    You can also manually fill in the payment lines.

11. In the Suggest Vendor Payments batch job, on the Options FastTab, fill in the fields as described in the following table.

    Field	Description
    Last Payment Date	The last payment date for the vendor ledger entries that are to be included in the batch job.
    Find Payment Discounts	Select to include vendor ledger entries for which you can receive a payment discount.
    Summarize per	The criteria for summarizing the payment line.
    Use Vendor Priority	Select to sort the suggested payments based on the value in the Priority field on the vendor cards. For more information, see Priority.
    Available Amount (LCY)	The maximum amount that is available for payments in local currency.
    Currency Filter	The code for the currency to be included in the batch job.

12. On the Vendor FastTab, select the appropriate filters.

13. Choose the OK button.

    The payment lines are automatically created.

14. On the Payment Slip page, on the Posting FastTab, fill in the fields as described in the following table.

    Field	Description
    Source Code	The source code for the payment slip.
    Department Code	The relevant dimension code.
    Project Code	The relevant dimension code.
    Account Type	The account type to which or from which the payments will be transferred.
    Account No.	The account number to which or from which the payments will be transferred.

15. Optionally, for SEPA, in the Account No. field, choose the Advanced option.

    1. On the Bank Account List page, choose the Edit action.

    2. Fill in the following fields if needed:

       • General FastTab
       • Country/Region Code
       • Transfer FastTab
       • Swift Code
       • IBAN
       • RIB FastTab
       • Payment Export Format: SEPA
       • SEPA CT Msg. ID No. Series: Bank

16. Choose the OK button.

After you create a payment slip, you can generate payment files and send them to the bank electronically.

Note

A payment file can be created if the payment slip displays File for the Action Type field.

To create a payment file

1. Choose the icon, enter Payment Slips, and then choose the relevant link.

2. Select a payment slip, and then choose the Edit action.

3. On the Payment Slip page, choose the Generate file action.

4. Choose the Yes button, and then choose the OK button.

   The payment file is generated and exported according to the export type that is specified on the Payment Step page.

5. In the case of error, review the errors listed in the File Export Errors FactBox, and take the appropriate action.

See Also

Payment Management
Set Up Payment Classes
Set Up Payment Statuses
Set Up Payment Steps
Set Up Payment Addresses
Post Payment Slips
Archive Payment Slips
Export or Import Payment Management Setup Parameters

Note

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